For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001. You can format this based on sequence and customer. Invoice Number: Include a unique invoice number to help you track down this invoice in the future.Customer Details: Under 'Bill To', add your customer's name, address, and contact information.Company Details: Add your company name, address, phone number, and logo to the top-right corner.Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.You can access a very basic Word / PDF contracting invoice template here. You can then use your branding on Word templates, or on most online accounting systems.Įnsure that you have the correct details for the accounts department before you submit your invoice, and politely chase up payments which haven’t been received promptly. You might consider creating a company logo to use on your invoices to add that professional touch. Small businesses typically provide 30-day payment terms. Many contractors also include their payment terms on all invoices, including late payment information.Īlthough payment terms will typically be dictated by the agency or client, we do recommend you include a sentence stating your rights to charge interest on late payments under the terms of the EU Late Payment Directive (2013) and Late Payment of Commercial Debts (Interest) Act 1998.

A client reference number or Purchase Order (PO) number are typically required.Your business bank account details for electronic settlement (sort code and account number).Break down the services provided into units if necessary, e.g.Concise description of the services you are providing to the agency / client.Business Name (if not using the Limited Company Name).Unique invoice number (this must be sequential) – you may designate each client a three letter code, or other identifiers for your own records.Unsurprisingly, you must first include the word ‘INVOICE’ at the top of the document.You should include the following details on any invoices you make from your limited company (we have assumed that the company is VAT registered). What should you include on your invoices?

When you create an invoice to send to your client or recruitment agency, you should ensure that you include all the necessary information, not only to comply with various regulations but also to minimise the chance of errors being made by the accounts department.

Invoice for contract work template